Introduction to Your Team's Default Player Settings

Every time someone opens a shared Beautiful.ai link, what they see is the player: the slide, plus a small toolbar with the deck title, the author, navigation arrows, and a few action options. Player Settings decide what shows up in that experience and what viewers are allowed to do once they're there.

Setting them in Team Settings sets the defaults for your entire team. Every new presentation your team creates starts with the settings you choose, so you're establishing the baseline once instead of asking every team member to get it right deck by deck.

There are five default settings you control as an admin:

• Show Title — whether the presentation title appears in the shared link
• Show Author — whether the creator's name appears in the shared link
• Collect Viewer Emails — whether anonymous viewers enter an email before the deck loads
• Allow Copying Deck — whether viewers can duplicate the deck into their own workspace
• Allow PDF Download — whether viewers can download the deck as a PDF

To note: The settings you choose here apply to new presentations your team creates from this point on. They don't retroactively rewrite the settings on decks that already exist. So it's worth locking these in early in your rollout, and if you're changing them later, give your team a quick heads-up that the baseline has shifted.

The defaults you just set are exactly that: defaults. Individual team members can still tailor Player Settings on any single presentation when a specific deck calls for it, without changing anything for the rest of the team.

To get there:

1. Open any presentation in the editor.

2. Clicks the 'PRESENTATION' dropdown in the top-left corner. That menu holds all the deck-level actions, including Sharing Settings, Collaboration, View Analytics, and Export Presentation.

3. Click on 'Player Settings'.

4. On that screen, the five toggles appear pre-filled with the team defaults you set, so a team member is always starting from your baseline and adjusting from there. Any change they make applies only to that one presentation.

At the individual presentation level, Player Settings includes two controls that aren't part of the team defaults, because they only make sense deck by deck:

• Auto Advance Slides — automatically moves the deck forward on a timer, with an adjustable After [X] seconds field. Great for a kiosk, a booth screen, or a looping lobby display.
• Loop Playback — restarts the deck from the beginning once it reaches the end, so it runs continuously. As the ? tooltip next to it notes, viewer analytics are not available when Loop Playback is on, since a continuously playing deck has no defined start or end to measure against.

These pair naturally: turn both on for an unattended screen that plays start to finish and then loops. For a normal shared link where you want to track engagement, leave them off.

To note: Because a looping deck plays continuously, turning on Loop Playback switches off viewer analytics for that presentation. That's a fair trade for a lobby screen or booth display where nobody's tracking individual viewers anyway. But if a team member has Collect Viewer Emails on and is counting on Analytics to see who engaged, Loop Playback will quietly undo that. Worth flagging in training: use Loop Playback for unattended displays, not for the shared links you want to measure.